Add staff and set permissions

Add a staff member

1. Go to Education → Staff and choose Add teacher. You can also choose Add teacher on Home.

2. Who: enter their name and email.

3. Role & access: choose their role, then answer How will they use Labbaik?:

   • App access: Labbaik emails them an invite so they can sign in on their own phone.
   • No login — record only: they’re on your staff list, for pay and registers, but can’t sign in.
   • Existing login — no invite sent: they already use Labbaik, so they don’t need an invite.

4. Classes: choose the classes they teach, and whether they’re the lead or an assistant in each one.

5. Permissions & review: tick any extra permissions (see below), then choose Send invite, or Create staff record for record-only staff. For roles with no extra permissions, this step is just Review.

Roles

Role	Can do
Admin	Everything, including fees, settings and other staff.
Head teacher	Oversees teaching across classes, and gets absence reports for every class.
Teacher	Takes registers, logs progress and sets homework for their own classes.
Substitute teacher / Temporary teacher	Covers classes for a while.
Member	On your staff list with no teaching role.

Extra permissions for teachers

Teachers start with the basics. You can switch these on one person at a time:

• View contact details
• View student card
• Move group
• Add students
• Mark students as left
• Send voice notes
• Upload session recordings
• Log cash and bank payments
• See fees for their students

When a teacher hasn't received the invite

Ask them to check their spam folder for an email from Labbaik. They can also go to app.uselabbaik.com and sign in with the same email address, which works just as well.